Terms

Lysander Parks & Recreation Youth Program Terms & Conditions

By registering a child in a Lysander Parks & Recreation program, the parent or legal guardian agrees to the

following Terms & Conditions. These terms are designed to ensure a safe, respectful, and organized

environment for all participants.

1. Program Location and Contact Information

1.1. Unless otherwise specified, all programs are held at Lysander Park, located at 8439 Smokey Hollow

Road, Baldwinsville, NY 13027.

1.2. For inquiries, contact Lysander Parks & Recreation:

• Email: programs@townoflysander.org

• Phone: 315-635-5999 ext. 2

2. Registration and Payment

2.1. Advance registration is required for all programs, including free programs. Walk-in participation is

not permitted.

2.2. Registration may be completed online via the Town of Lysander website or in person at Lysander

Town Hall, 8220 Loop Road, Baldwinsville, NY.

2.3. For fee-based programs, payment must be submitted via MuniciPay. Acceptable payment methods

include credit card and e-check. A service fee of 2.65% or a $3.00 minimum will apply.

3. Refund Policy

3.1. A full refund, minus a $15.00 processing fee, will be granted if requested at least four (4) weeks

before the program registration deadline.

3.2. A 50% refund, minus the processing fee, will be granted if requested two (2) weeks before the

registration deadline.

3.3. No refunds will be granted less than two (2) weeks before the registration deadline, regardless of

circumstances.

3.4. Refunds will not be issued for weather-related cancellations unless a scheduled rain date is also

canceled.

4. Communication and Notifications

4.1. Participants will receive a confirmation email upon online registration.

4.2. Email is the primary method of communication for program updates, cancellations, and schedule

changes. Parents/guardians are responsible for checking email regularly.

4.3. In the event of cancellation due to weather or other conditions, an email and follow-up phone call

will be made. If applicable, a rain date will be communicated.

5. Participant Drop-Off and Pick-Up

5.1. A parent or legal guardian must sign in and sign out the participant at the beginning and end of each

day with photo identification.

5.2. Individuals authorized for pick-up must be listed on the child’s registration form.

5.3. Early dismissals must be communicated via email to programs@townoflysander.org no less than 24

hours in advance, including the child’s name, pick-up time, and authorized individual.

5.4. Same-day changes must be communicated via phone at 315-635-5999 ext. 2.

5.5. A parent/guardian must be reachable by phone during all programming hours in case of emergency.

6. Supervision During Breaks

6.1. The Parks & Recreation Department does not provide supervision between programs.

6.2. If a child is enrolled in both a morning and afternoon session, the parent/guardian is responsible for

arranging appropriate supervision during this time.

6.3. Participants may bring a nut-free lunch/snack for this break, packed in a labeled, insulated lunch

bag or cooler.

7. Personal Belongings

7.1. Participants must bring the following daily:

• A labeled, refillable non-glass water bottle

Sunscreen, applied prior to arrival

• Hat and/or sunglasses for sun protection

• A small snack, if desired

• A labeled personal bag to store belongings

7.2. The Town of Lysander is not liable for any lost, stolen, or damaged personal items.

8. Health and Medical Conditions

8.1. Participants must be in good health and free from contagious illness to attend.

8.2. In the event of illness during the program, the child will be separated from the group, and the

parent/guardian will be contacted for immediate pick-up.

8.3. Children must be capable of self-administering required medical devices such as EpiPens or

inhalers. Staff must be notified of their presence and location.

8.4. Staff are not authorized to administer medication of any kind.

• If you have any health or medical concerns/accommodations, please contact us at

Programs@townoflysadner.org or call us at (315) 635 - 5999 Ext. 2

9. Emergencies and First Aid

9.1. Minor injuries will be addressed with basic first aid. Parents will be notified as appropriate.

9.2. In the event of a serious injury or medical emergency, emergency services (911) will be contacted

immediately, and the parent/guardian will be notified.

10. Participant Code of Conduct

10.1. All participants are expected to:

• Show respect to themselves, peers, staff, and program property

• Follow all staff instructions

• Remain with the group and participate to the best of their ability

• Use appropriate and respectful language

• Refrain from bullying, aggression, or any disruptive behavior

10.2. Consequences of violations of the Code of Conduct may include:

1. Verbal warning

2. Temporary removal from activity

3. Parent/guardian contact

4. Temporary or permanent dismissal from the program (without refund)10.3. Certain behaviors may result in immediate dismissal at the discretion of staff for the safety of the

participant and others.

11. Photo Release

11.1. By enrolling in a Lysander Parks & Recreation program, the parent or legal guardian grants

permission for the Town of Lysander to photograph or record the participant during program activities.

11.2. Photos or videos may be used in promotional materials, including but not limited to brochures,

flyers, social media, and the Town website.

11.3. No identifying information (e.g., names) will be included without explicit written consent.

12. Assumption of Risk & Liability Waiver

12.1. Participation in recreational programs involves inherent risks. By registering, the parent or legal

guardian acknowledges these risks and voluntarily assumes full responsibility for the participant’s

safety and well-being.

12.2. The Town of Lysander and its staff are not liable for any injury, loss, or damage arising from

participation, including but not limited to accidents, negligence, or equipment failure.

12.3. In case of emergency, the parent or legal guardian authorizes program staff to obtain necessary

medical treatment and agrees to assume financial responsibility for such treatment.

13. Acceptance of Terms

By completing registration, the parent or legal guardian acknowledges that they have read, understood,

and agreed to these Terms & Conditions and that they will comply with all policies outlined herein.

13.1. Liability Waiver and Release

By registering for and/or participating in any Town of Lysander Parks & Recreation program (the "Activity"),

I, the undersigned participant or the parent/legal guardian of the named participant, acknowledge and

accept the inherent risks of injury associated with such activities. In consideration of being permitted to

participate, I hereby voluntarily and knowingly release, waive, and discharge the Town of Lysander (8220

Loop Road, Baldwinsville, NY 13027), its employees, agents, volunteers, successors, and assigns

(“Releasees”) from any and all claims, liabilities, or causes of action, whether arising in law or equity,

including but not limited to those based on negligence, contract, or tort, for any physical or psychological

injury or loss I or the participant may suffer in connection with the Activity. This release applies to me,

my heirs, executors, administrators, assigns, and personal representatives. I confirm that I have read,

understood, and agree to these terms, either by signing below or through electronic acknowledgment

upon registration and payment via MuniciPay.

13.2. Photo Release

Unless a written request is submitted to the Town of Lysander Parks & Recreation Department, I grant

permission for photographs or videos of myself or the named participant to be taken during program

activities. These images may be used for promotional purposes, including but not limited to the Town’s

website, social media platforms (e.g., Facebook, Instagram), print materials, and local publications.